Administrative Assistant San Diego, CA Al corriente: 8/5/2025
Descripción función
Vacante núm:
212433
Categoría de vacante:
Administrative/Clerical
Tipo de cargo/puesto:
Associate - W2
la duración:
TTH
We have an outstanding Contract to Hire position for an Administrative Assistant to join a leading Company located in the San Diego, CA surrounding area.
Pay Rate: $25.52 - $28.44
**US Citizenship is required.**
Responsibilities:
Receive RFPs, breakdown spec by work item
Re-name and export control each work item
Add the avail to IFS
Attach references per work item
Order references not supplied by the customer and second-tier references that we don't have in the system
Upon award, move the avail from preliminary to approved and create a zero folder for QA (for them to be able to build TIPs)
Using the parsing tool, we parse and quality check each work item
Attach RCCs to their pertaining work items
Attend Converge meetings and testing of updated tools
Service the front counter for walk-ins (trades and subcontractors), process all tech manuals, drawings, scans, laminations, and copy requests
Order and maintain an inventory of office supplies ordered through Office Depot for the yard
Order and maintain an inventory of plotter paper and toner to process poster orders
Order and maintain an inventory of departmental carbon copy forms stored in the Document Center to have available to subs and trades
Order copy machine paper for the yard
Order coffee supplies and distribute weekly
Create labels and schedule pick-ups for FedEx
Pick up FedEx, UPS, and Office Depot packages from the front gate
Collect and distribute daily mail from USPS to each department
Assist in the reproduction of proposals to be sent to the government for bidding
Create service calls for the Xerox printers when they have an error code
Order and maintain supplies for all Xerox copiers, both in the yard and satellite offices
Basic Hiring Criteria:
High School diploma or equivalent, and some college
Must be able to obtain a DBIDS credential to access the worksite
Desired Qualifications:
Collegiate experience
Attention to detail
Strong attendance and punctuality
Must be proficient in MS tools
Able to multitask and prioritize workload
Good customer service skills are required
Able to troubleshoot Xerox machines, IFS, and SRDAP systems
Basic office skills
Types at least 55-60 WPM
Strong data entry skills
Any waterfront and ship repair experience, along with customer service experience to serve both internal and external customers
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers