We have an outstanding Contract position for an Accounts Payable Clerk to join a leading Company located in the Miami, FL surrounding area.
The Accounts Payable Specialist will play a key role in the purchase-to-payment (P2P) process, receiving/entering invoices, reconciling vendor accounts, and responding to inquiries. Monitor all accounts to make sure payments are current and up to date for all suppliers.
Responsibilities:
Maintain high productivity and strong attention to detail, good organizational skills, and the ability to prioritize tasks in changing situations.
Ensure accurate vendor invoice is processed and respond to vendor inquiries.
Resolve discrepancies by cooperating with business partners and vendors, and recognize typical problems and select solutions from established options; this applies to Internal and external suppliers.
Prepare reconciliation of receipts, vendor statements, and other AP reporting; includes internal and external, like maintaining the Inventory in transit file up to date.
Establish and maintain relationships with new and existing vendors; this includes interdepartmental communication with Procurement, Planning, and logistics to solve any discrepancies while performing transactions within the system.
Pays vendor invoices, receives, and posts customer payments on a timely basis.
Review of payment proposals for ACH, Checks, and Wires, checking that no double payments nor incorrect suppliers are being processed.
Maintains the databases, reports, and records that are necessary to support Accounts Payable Team activities.
Banking information for the supplier must be accurate and updated in SAP, along with the email address to which to send the remittance information.
Documentation to submit through MDG should follow the Global “Supplier setup & Maintenance-US” policy.
Maintains and reconciles accounts payable ledger accounts and reports; this includes running reports for reconciliation and cleanliness of suppliers' accounts that each part handles.
Refers to the GRNI and AP aging written process.
Performs analysis and reconciliations of bill runs for fraud detection.
Ensures that transaction entry verification procedures are followed; this includes that all invoices posted within the system should be properly approved, especially Non-po Invoices.
Complete monthly closing journal entries and reconciliation.
Provide the accruals, dropshipments, and any other report requested for the month-end closing.
Communicates effectively through phone, e-mail, and correspondence, while maintaining a professional manner.
Verify controls are met and are compliant with our policy.
Referred to the process written in compliance with the Global policy “Accounting for Accounts Payable”.
Other duties and responsibilities as assigned.
Basic Hiring Criteria:
High school diploma or equivalent.
Continuous focus on process automation and optimization projects.
Keeps strict confidentiality of all financial information according to company policies and procedures.
Ability to learn and retain new concepts.
Trainings for performance improvement could be provided for growth and excellence in work performance.
Good interpersonal, verbal, and written communication skills to drive tasks to completion.
Regular, consistent, and punctual attendance.
Strong customer service mindset and team player attitude.
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers