We have an outstanding career opportunity for an Administrative Assistant to join a leading Company located in the Dallas, TX surrounding area.
Job Responsibilities:
Responsible for providing administrative support for the Property Manager and the property management team.
Responsibilities include general administrative duties, providing support to the building operations team, tenant relations, and maintaining a high level of customer service.
Answers all incoming calls, takes messages, answers general questions, and directs calls to the appropriate person.
Provides customer service to visiting clients, vendors, and visitors.
Receives, sorts, and distributes the daily mail. Coordinates the outbound mail services.
Maintains filing systems, scans documents, and archives files.
Maintains records of work order requests and codes invoices for approval.
Orders and maintains an inventory of all office supplies.
Prepares documents, correspondence, purchase orders, agreements, contracts, reports, and presentations.
Updates various project status reports and assembles various reports, documents, and routes to appropriate groups.
Request documents, approvals, signatures, and other time-sensitive documents from other groups and follow up on receipts.
Basic Hiring Criteria:
High school diploma or equivalent, or a Bachelor's degree.
A minimum of 2 years of receptionist or office support experience, with demonstrated ability to work independently on projects.
Working knowledge of office equipment, printers, scanners, and multiple-line phone systems.
Proficient in Microsoft Office, such as Word, Excel, Outlook, etc.
Must have strong verbal and written communication skills.
Must have excellent customer service skills and a positive attitude.
Ability to demonstrate professional appearance and demeanor at all times.
Must be self-motivated, able to set goals, maintain schedules, and complete tasks.
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers