We have an outstanding career opportunity for a Tax Coordinator to join a leading Company located in the Houston, TX surrounding area.
The Tax Coordinator will provide high-level administrative, project management, and operational support to the Tax Department - Head of Tax and the broader tax team. Requiring strong project management capabilities, advanced Excel skills, and a solid understanding of tax processes to coordinate deadlines, manage workflows, and ensure the smooth execution of critical tax initiatives. The ideal candidate will be highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment
Administrative Support
Serve as the primary point of contact and gatekeeper for the Director of Tax , managing calendars, meetings, and communications
Prepare meeting materials, presentations, and briefing documents for internal and external meetings
Coordinate travel arrangements, expense reports, and other executive administrative tasks
Project Management
Oversee and track progress on multiple tax-related projects, ensuring deliverables are completed on time
Maintain a tax project tracker with deadlines, responsibilities, and dependencies
Coordinate cross-functional teams to gather necessary data and documentation for tax filings, audits, and planning initiatives
Follow up with stakeholders to ensure accountability and timely completion of assigned tasks
Excel & Data Management
Build, maintain, and update complex Excel workbooks for tax provision, compliance calendars, audit schedules, and project tracking
Use advanced Excel functions (VLOOKUP, INDEX/MATCH, PivotTables, Power Query, conditional formatting, etc.) to analyze and summarize data
Assist in compiling data for tax returns, audits, and special projects
Tax Process Support
Maintain the tax departments compliance calendar (federal, state, international deadlines)
Assist with document organization for tax filings, audits, and internal/external reporting
Prepare summaries and track changes in tax legislation or regulatory requirements impacting the company
Support the tax team in implementing process improvements, software tools, and automation initiatives
The Tax Coordinator will manage tax operations, support acquisitions (including workbook preparation), oversee payments, filings, and consulting relationships.
Communication & Coordination
Liaise between the tax department and other departments, ensuring smooth information flow
Draft professional correspondence, memos, and reports for leadership review
Schedule and coordinate departmental and cross-departmental meetings
Basic Hiring Criteria:
High school diploma or equivalent
Minimum 2 years of experience as a Tax Coordinator, Project Coordinator, or similar role
Experience in Excel is a must
Discretion and professionalism - handle confidential information
Preferred:
Familiarity with tax compliance software (e.g., OneSource, Avalara, Corptax)
Experience with Power BI, Salesforce, or other reporting/CRM tools
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers