TAD PGS, Inc. has a job for you.

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We have an outstanding Contract position for a Workplace Project Coordinator to join a leading Company located in the Richmond, VA surrounding area.

The Interior Design Project Manager works with the Workplace & Design team on a variety of daily and project-related tasks in a fast-paced environment. The role would include working on a variety of design and project management tasks, maintaining documentation, and working on furniture tickets.

Responsibilities: 

• Workorder Tickets: 
  • Works on furniture and other miscellaneous tickets from submission through completion to satisfy the end use/client, design standards, and all building/ADA codes. 
  • Manage between 10-30 active tickets at one time while tracking their progress and providing updates to the requester of the tickets. 
  • Work with various vendors to resolve each request in a timely manner. 
  • Coach teammates to provide the information needed to efficiently process tickets. 
  • Research and gather information through photos, scheduling vendor site visits, etc., from the requester to provide to vendors to determine repair needs. 
  • Coordinate vendor site visits with the requester and physical security application, if needed. 
  • Provide vendor escort in local Richmond corporate buildings. 
  • For furniture move requests, create existing and proposed furniture drawings to meet all codes for approval by the Asset Strategy Manager and LOB contact. 
  • Assist in gathering request pricing information for repair requests if an item is not under warranty. 
  • Obtain proper purchasing authority and cost centers from the appropriate line of business contact for repairs for billing purposes and maintaining documentation. 
  • Complete tickets within the SLA requirements established in the maintenance service ticketing system. 
  • Maintain all documentation in the appropriate folders and in the ticketing system.
• Project Management: 
  • Coordinate vendor site visits with physical security through the visitor application. 
  • Meet vendors onsite, as needed. 
  • Perform and document the furniture and artwork punch list. 
  • Confirm the furniture punch list is completed in a timely manner. 
  • Provides updates to the Workplace & Design Manager and Move Coordinator. 
  • Oversees the installation of artwork and marketing posters, etc., within Corporate and Consumer branch locations to meet design standards and approval elevations. 
  • Perform field surveys and documentation, as needed. 
  • Request purchase orders and track job costing. 
  • Maintains all project documentation in the project folders. 
  • Other project management tasks as needed.
  • Create installation presentations in Adobe Pro, CAD/Revit, and/or PowerPoint based on approved site visits, markups, design concepts, and furniture orders. 
  • Lead meetings with end users(s), lines of business, and/or project teams to outline the project SOW and assign tasks for successful furniture and/or art installation. 
  • Issue drawings to departments in a timely manner for their vendors to install and/or Workplace and Security Management vendors or Regional Facilities Specialists.
  • Maintain all project documentation in the appropriate folders. 
  • Assist with site visits, surveys, documentation, and creating design drawings based on requested work, as needed.
• Artwork: 
  • Work with art framing vendors to have existing artwork re-matted and reframed to establish standards for reinstallation based on the established schedule. 
  • Schedule art handlers to pick up and install artwork based on the design and installation standards. 
  • Maintain all project documentation in the appropriate folders. 
  • Assist with providing documentation to the CAFM Coordinator for the Asset Management module, if needed.
• Move Management: 
  • Assist the Move Coordinator with move projects as needed. 
  • Document floor plan changes, including seating changes, during a strategic move project. 
  • Assist in walking locations to maintain accurate seating assignments on floor plans, as needed.
• Meetings: Attend meetings to schedule installations and vendors, as needed.
• Travel: Daily, overnight, and consecutive days, as needed, based on project requirements.
• Reporting: Assist with creating diagrams showing monthly metrics for reporting purposes, as needed.
• Additional tasks associated with the position as needed.

Basic Hiring Criteria:

• Minimum 2 years of experience using AutoCAD/Revit.
• Understanding of ticket work order systems is helpful.
• Background in furniture, design, and project management.
• Knowledge of Microsoft Office programs: Word, Excel, and PowerPoint.
• Experience using Adobe Acrobat Pro to create and edit documents.

Desired Qualifications:

• Proficient in AutoCAD/Revit software.
• Ability to read floor plans.
• Understanding of furniture and equipment repairs, based on warranty requirements.
• Prior experience in a help desk environment is helpful but not required.
• Basic knowledge of the Americans with Disability Act (ADA) and building codes. Ability to research and understand codes.
• Communication - Clearly communicates both orally, in writing, and/or in person to provide direction or gain clarification (problem solve/understand) on tasks effectively and professionally; Responds well to questions; Able to read and interpret written information.
• Able to follow directions as well as established processes, policies, guidelines, and standards. 
• Completes administrative tasks correctly and on time. 
• Supports the organization's goals and values.
• Self-starter/Problem-solver.
• Work well independently and as part of a team.
• Multi-tasking: Must be able to manage multiple priorities at the same time; Able to deal with frequent change, delays, or unexpected events; Able to switch tasks on the fly based on assessed urgency.  
• Highly detailed/organized with great follow-up skills; Prioritizes and plans work activities; Uses time efficiently - this extends to juggling tasks with long wait times.
• Professionalism - Approaches others in a tactful manner.
• Quality - Demonstrates accuracy and thoroughness; Must quality control all work.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions and keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
• Attendance/Punctuality - Is consistently at work and on time.

 

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Military connected talent encouraged to apply.

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled 

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit http://www.tadpgs.com/candidate-privacy/ or https://pdsdefense.com/candidate-privacy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

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