We have an outstanding career opportunity for an Jr. Office Assistant to join a leading Company located in the Columbia, MD surrounding area. Need to work onsite in Columbia, MD, Need to have only 2 yeas of clerical experience.
Job Responsibilities:
- Provides general clerical, stocking and administrative assistance to daily office operations.
- Front Desk- Provide back-up support to the Receptionist on front desk responsibilities including answering phone calls, greeting visitors, UPS/courier shipments and deliveries and corporate passes.
- Office Environment - Develop and process all kitchen supply orders and verify accuracy of orders.
- Stock all conference rooms and kitchen areas with supplies; maintain the cleanliness and appearance of same.
- Maintain refrigerators and freezers to keep them clean.
- Office Supplies - Place and process orders for all copier paper.
- Assist routinely with stocking production rooms.
- Print and replace updated phone list in conference rooms.
- Assist Associate Office Manager with escorting TrueShred for monthly pickup and distributing office supplies and front desk supplies.
- Billing/Invoices - Analyze, review, code, and process invoices for payment for paper, water, and kitchen supplies.
- Provide back up support to Associate Office Manager on all other invoices in Voyager.
- Record Retention - Assist the administrative staff with their record retention needs.
- Provide back up support to Associate Office Manager on all Iron Mountain/record retention needs.
- Clerical Assistance - Provide clerical/administrative assistance to various departments which includes filing, copying, binding, and organizing (assist Marketing and Investor Relations as needed).
- Maximo (work order system) - Provide back up support to Associate Office Manager on entering work order tickets for repairs/maintenance issues with Property Management.
- U.S. Mail - Sort incoming mail daily and take outgoing mail to pickup area in lobby each morning.
Basic Hiring Criteria:
- High School Diploma or equivalent.
- Minimum of two years general clerical/administrative experience.
Desired Qualifications:
- Excellent communication skills oral and written.
- Organized and detail-oriented.
- Ability to be flexible and multi-task.
- Proficient in MS Office; Ability to adapt to new or changing software programs.
Salary: 48K
Benefits offered vary by contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, and affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.