We have an outstanding career opportunity for a Lease Administrator to join a leading Company located in the Columbia, MD surrounding area.
Salary: $90,000 - $95,000
Perform the lease administration functions for assigned properties. Review and confirm the profitability of proposed leases against established thresholds as well as relevant covenant requirements prior to lease execution to ensure deal requirements are met. Exercise judgment in analyzing and interpreting complex leases. Responsibilities include, but are not limited to: abstracting of leases and inputting key provisions into the commercial management system; rent calculations; recoveries processing and responding to inquiries from tenants, finance, legal, asset management, accounting, and property management. Shared responsibility of posting cash for the entire portfolio.
Responsibilities:
- Abstract pertinent data from lease documents for tenants and input into the Commercial Management System.
- Maintain and ensure the integrity of lease information.
- Work with peers to understand how to exercise judgment in analyzing and interpreting complex leases.
- Perform monthly revenue billings through the rent roll process.
- Notify tenants of special billings or changes in charges, such as annual rent increases, miscellaneous invoices, and one-time billings like CAM reconciliations and electric true-ups.
- Set up and maintain the tenant pass-through calculations for Common Area Maintenance (CAM) and Real Estate Taxes.
- Participate in the annual recoveries true-up process.
- Work with Operations Accounting and Property Management to ensure all true-up calculations and billings or refunds are completely accurate and timely in accordance with lease requirements.
- Collaborate with Operations Accounting in the establishment of the annual operating expense bill rates.
- All these duties will require peer and manager review while learning the complexity of each building and lease requirement.
- Participate in tenant audits by learning how to communicate with tenants and auditors about disputes of operating expense charges or base rent billings.
- Will work with peers and operations accounting on responses and verification of lease requirements for any responses.
- Learn the process of the lease statistics and relevant covenants requirements prior to lease execution to ensure established deal requirements are met.
- This is an on-demand activity with established timeframes to ensure deals are moved promptly through the review and approval process in Lease CRM through deal manager.
- Participate in cash posting activities for tenant and non-tenant related items for the entire portfolio; this includes, but is not limited to ensuring the cash is being posted to the correct property and bank account that it is associated with, using wires if necessary.
- Maintain tenant setup in the tool used for tenant service billing. Generate billings and credits for adjustments.
- Participate in due diligence for property acquisition.
- Participate in special projects
- Perform other job-related duties as assigned.
- Participates in maintaining the internal controls and policies of CDP. Communicate any deficiencies in controls to the supervisor.
Basic Hiring Criteria:
- Bachelor's degree in Accounting or related field, or an equivalent combination of education and experience from which comparable knowledge and skills may be acquired.
- Minimum 4 years of relevant experience in lease & billing administration required.
Desired Qualifications:
- PC proficiency utilizing Microsoft Office applications (Word, Excel, and Outlook) and the ability to learn company-specific software.
- Ability to adapt to new or changing software programs.
- Proficient in lease administration systems, including integration with accounting systems.
- Understanding of the complete lease cycle, including revenue impacts in an automated environment.
- Understanding of internal controls, risks, and security considerations preferred.
- Ability to multitask and willingness to learn new skills.
- Strong verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to adapt to change and prioritize workload.
- Must have strong problem-solving skills.
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.