We have an outstanding career opportunity for a Payroll Specialist to join a leading Company located in the Smithville, TN surrounding area.
The Payroll Specialist is responsible for accurately and efficiently processing employee payroll in compliance with federal, state, and local regulations. This role manages payroll data, calculates wages, deductions, and taxes, and ensures timely payment and reporting of payroll withholdings and benefits. The Payroll Specialist also serves as a key point of contact for employee payroll inquiries and collaborates with HR and Finance to support audits, reporting, and process improvements.
Responsibilities:
Payroll Processing
Administer and process weekly and semi-monthly payrolls, ensuring accuracy, timeliness, and compliance with applicable laws and company policies.
Provide weekly payroll journal entry data to the Accounting Department.
Submit 401(k) contribution files weekly.
Process and maintain wage garnishment applications in the HRIS system.
Maintain and update payroll records in the HRIS system to ensure accuracy and completeness.
Reporting
Prepare and submit payroll-related reports monthly, quarterly, and year-end reports.
Monitor and reconcile vacation, sick, and earned time balances; calculate monthly accruals.
Maintain accurate and confidential payroll records in accordance with company policies.
Monitor and maintain timekeeping systems for accurate recordkeeping.
Oversee weekly health insurance invoices, deductions, and benefit contributions.
Process employee expenses and reimbursements weekly in the payroll system.
Collaborate with plant HR on sensitive payroll matters, including garnishments, terminations, and benefit adjustments.
Audit Support
Assist with internal and external audits by providing supporting documentation and information as needed.
Employee Support
Address employee inquiries related to payroll, benefits, and deductions, providing accurate and timely responses.
Policy & Systems Development
Assist in the development and implementation of payroll policies, procedures, and systems to improve efficiency and compliance.
Assist with year-end reporting, including W-2 and 1099 preparation and submission.
Basic Hiring Criteria:
High school diploma or equivalent; Bachelor's degree in human resources, accounting, business, or a related field preferred, but not required.
Minimum 3 years of experience in payroll administration.
Certification may be required in the future.
ADP Workforce Now and ADP Workforce Manager (previously Essential Time).
Must be comfortable utilizing Microsoft products.
Excel proficiency is a must.
Strong communication, administrative and organizational skills, and the ability to coordinate multiple projects and programs.
Excellent attention to detail, strong problem-solving, and visualization skills.
Able to draft and edit written materials and correspondence.
Stay current with payroll regulations and system updates.
Ability to maintain confidentiality and handle sensitive information with discretion.
The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
The California Fair Chance Act
Los Angeles City Fair Chance Ordinance
Los Angeles County Fair Chance Ordinance for Employers