We have an outstanding career opportunity for an Events Coordinator to join a leading Company located in the Chicago, IL surrounding area.
Salary: $60,000 - $70,000
As an Events Coordinator, you'll play a key role in planning, coordinating, and executing high-quality events—including seminars, conferences, webinars, and special programs—that support business development and client engagement. Working closely with Practice Development Managers and cross-functional teams, you'll manage event details from concept through post-event reporting, ensuring every experience is seamless, professional, and impactful.
Responsibilities:
- Support the full lifecycle of events, from initial planning through execution and follow-up
- Coordinate event logistics, timelines, vendors, and deliverables to ensure flawless execution
- Conceptualize and help stage engaging events aligned with strategic goals and target audiences
- Research venues, formats, and vendors, and provide recommendations based on event objectives
- Create electronic invitations, manage RSVP tracking, and generate attendance reports
- Develop and manage event budgets, including cost comparisons and budget summaries
- Prepare and distribute event materials, both digitally and in print
- Build and upload materials for webinars and virtual events
- Coordinate delivery, setup, and breakdown of event materials as needed
- Create and maintain event webpages for public-facing programs
- Produce post-event materials such as attendance reports, budget recaps, and evaluations
- Partner with the marketing technology team to ensure CRM records accurately reflect event and contact data
- Collaborate with Communications on social media promotions and event visibility
- Work with Professional Development to manage CLE tracking, certificates, and reporting
- Apply for annual HRCI certification when required
- Independently manage departmental projects beyond events, contributing to broader initiatives
Basic Hiring Criteria:
- Bachelor's degree in Marketing or a related field
- Minimum 4 years of experience in event planning or marketing, preferably within a professional services or law firm environment
- Exceptional attention to detail with the ability to manage multiple priorities simultaneously
- Strong written and verbal communication skills
- A calm, professional approach when working under pressure and tight deadlines
- A self-starter mindset with the ability to work independently and proactively
- Confidence in managing and communicating with external vendors and internal stakeholders
- A collaborative, solutions-oriented attitude
- Flexibility to work occasional early mornings, evenings, or additional hours around events
- Willingness to travel for events held in other cities
- Proficiency in Microsoft Word and Excel
- Comfort learning and using new technologies, platforms, and event tools
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.