PDS Defense, Inc. is seeking a AP/AR Specialist II, in Phoenix, AZ.
Job Description:
The AP/AR Specialist is responsible for managing and coordinating the financial transactions related to accounts payable and accounts receivable. They ensure accurate and timely processing of invoices, payments, and collections, while maintaining strong relationships with vendors and customers. The specialist also assists in financial recordkeeping, reporting, and resolving discrepancies to ensure the smooth flow of financial operations within the organization.
Responsibilities:
Accounts Payable (AP):Receive and review invoices for accuracy, completeness, and compliance with company policies. Code and enter invoices into the accounting system, ensuring proper account allocation. Process payment requests, prepare checks, and schedule electronic payments. Maintain vendor records and resolve any billing or payment discrepancies. Reconcile accounts payable transactions and resolve outstanding issues with vendors. Accounts Receivable (AR):Generate and distribute customer invoices in a timely manner. Monitor customer accounts to ensure timely and accurate payments. Follow up on overdue accounts and initiate collections procedures when necessary. Apply payments to customer accounts, reconcile discrepancies, and resolve payment issues. Maintain accurate records of customer transactions and interactions. Financial Administration :Assist with month-end and year-end closing procedures, including reconciliations. Prepare and analyze financial reports, such as aging reports, cash flow statements, and AR/AP aging summaries. Assist in the preparation of financial statements and audits as required. Collaborate with internal teams to resolve billing and payment-related inquiries. Ensure compliance with accounting policies, procedures, and relevant regulations.
Process Improvement:
Identify opportunities for process optimization and efficiency in AP/AR functions. Propose and implement improvements to streamline workflows and reduce errors. Participate in system enhancements and upgrades, providing input based on practical experience.
Requirements:
Bachelor's degree in accounting, finance, or a related field (or equivalent work experience).Proven experience as an AP/AR Specialist or in a similar accounting role. Strong knowledge of accounts payable and accounts receivable principles and processes. Proficient in using accounting software and ERP systems. Excellent attention to detail and accuracy in data entry and financial record-keeping. Strong analytical and problem-solving skills. Effective communication and interpersonal skills to build relationships with vendors and customers. Ability to work independently and prioritize tasks to meet deadlines. Knowledge of relevant accounting regulations and compliance requirements. Proficiency in Microsoft Office suite, particularly Excel and Word.
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.