PDS Defense, Inc. is seeking an Office Administrator C, in Renton, WA. Job ID#213534
Pay Rate: $23 - $28/hr
Job Description:
Currently seeking an Executive Assistant to support the Director of Engineering on the MAX Development Program in Renton and Everett, WA. The ideal candidate has experience supporting executives, possesses a high degree of professionalism and discretion, able to thrive in a fast-paced environment and possesses the unique ability to build rapport with key partners and stakeholders. The selected candidate will be a team player, proactive and have the capability to adjust priorities effectively.
Position Responsibilities:
• Manages the Director of Engineering's schedule and calendar
• Establishes and maintains effective working relationships with internal customers, external customers, co-workers and peers
• Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
• Coordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement
• Assists in planning, coordinating, and implementing logistics for visiting senior executives
• Works under minimal supervision, manage the overall office ambiance, coordinating seasonal changes to create a welcoming atmosphere.
• Oversee weekly coffee supply orders for the 40-26 area.
• Handle mail distribution every Tuesday, including redirecting mail for individuals no longer in the building.
• Update and communicate seating chart changes to leadership.
• Maintain cleanliness in kitchen areas and encourage staff to keep shared spaces tidy.
• Facilitate monthly snack pickups and send reminders to leadership.
• Update management presentations with information collected from several groups
• Organize team events, such as potlucks and holiday parties, ensuring participation from key personnel.
• Manage room reservations for the 40-26 and 5th-floor spaces, avoiding scheduling conflicts.
• Manage supply orders, handle facilities requests, and maintain distribution lists.
Required Skills:
• 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
• 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint
• 3+ years of experience coordinating and processing domestic and/or international travel arrangements
Preferred Skills:
• 5+ years of experience supporting Executives
• 5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams
• 3+ years of experience with Concur or a similar travel and expense management program
• Effective written and verbal communication across global audiences
• Adept in functioning as a liaison between senior executives and key partners as well as superior work prioritization, organizational and multi-tasking skills
• Strong relationship building and teaming skills
Education / Experience:
Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 5 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.).
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.