PDS Defense, Inc. is seeking an Administrative Assistant 3, in Sunnyvale, CA. Job ID#215501
Pay Rate: $32 -34/HR
Job Description:
This client has incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Their pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. They are looking for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future and have fun along the way.
Responsibilities:
• Provide comprehensive administrative support to the Senior Director of Manufacturing.
• Manage the Director's calendar by prioritizing and scheduling meetings, handling quick-turn requests, monitoring upcoming needs, and resolving conflicts.
• Coordinate domestic and international business travel arrangements, manage documentation requirements, and process expense reports in a timely manner.
• Follow up on actions on behalf of the Director and execute additional tasks as directed.
• Handle confidential business matters while maintaining an effective and organized administrative system.
• Coordinate meetings and events, including internal staff meetings and engagements with customers and VIPs, by arranging venue logistics, conference room reservations, catering, and tracking action items.
• Manage visitor protocols by arranging badging and greeting visitors, including customers and contractors.
• Address information requests and communications by answering telephones, screening calls, and forwarding messages.
• Utilize Microsoft Office to prepare correspondence, generate high-quality reports, presentations, and other documents.
• Act as the administrative point of contact for Manufacturing directors, managers, employees, and administrative assistants from other site departments.
Basic Qualifications for Administrative Assistant 4:
• 5+ years as an Executive Assistant or in a similar administrative support role.
• Associate's/Bachelor's degree (a background in business administration is a plus).
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and advanced proficiency in Outlook calendar and Microsoft Teams.
• Strong organizational and multitasking skills.
• Strong attention to detail and a proactive approach to problem-solving.
• Excellent written and verbal communication skills.
• Manage confidential information with discretion.
• Prior experience organizing logistics for meetings, conferences, and company events.
• US Citizenship required.
Preferred Qualifications for Administrative Assistant 4:
• Demonstrated expertise with enterprise intranet solutions (e.g., SharePoint or equivalent) and familiarity with additional systems such as SAP, Concur, and Facilities Requests.
• Advanced proficiency in compiling, analyzing, and generating reports and presentations beyond standard Microsoft Office capabilities.
• Proven ability to work autonomously in ambiguous, fast-paced environments, prioritizing multiple tasks and adapting to changing needs.
• Exceptional written and verbal communication skills, including meticulous proofreading and document review.
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.