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Administrative Assistant 2 - Job ID#204664  Cedar Rapids, IA  Posted: 2/23/2024
Job Description

Job ID#:


Job Category:


Position Type:

Associate - W2


12 months

PDS Defense, Inc. is seeking an Administrative Assistant 2 in Cedar Rapids, IA.

**US Citizenship is required.**

  • Works in a confidential and highly responsive relationship with Associate Directors of Engineering. 
  • Also provides administrative support to organization leaders and team members.
  • Maintains calendars, schedules appointments, arranges departmental meetings/conferences, and attends meetings to take notes.
  • Prepares materials for departmental meetings.
  • Coordinates and executes departmental events.
  • Coordinates travel for department personnel and assists in expense report preparation.
  • May track and maintain departmental budgets and assist management in determining budget requirements.
  • Collaborates with other Administrative Assistants to share knowledge and coordinate inter-departmental activities.
  • Acts as administrator for department websites, including site content updates, managing user access, and assisting users with questions.
  • Establishes, maintains, and revises departmental files and readily identifiable control files for matters in progress.
  • Maintains office supplies for the department, including tracking, ordering, and organizing.
  • Assists in tasks associated with hiring and onboarding of new employees.
  • Drafts email communications and announcements at an organizational level.
  • Maintains organization charts and distribution lists.
  • Types and assembles data (i.e., tables, charts, reports, and memorandums) from verbal or written instruction; applies basic knowledge of equipment capabilities to plan details of formatting, spacing, and page layout.
  • Proofreads presentation content ensuring proper spelling, punctuation, and grammar usage; may perform minor document revisions to ensure clarity.
  • Receives and prioritizes telephone calls, business visitors, and incoming mail, routes mail, and inquiries to proper personnel.
  • Interfaces with personnel from numerous departments and possible external contacts to exchange information requiring limited interpretation or discussion.
  • Other administrative tasks, as delegated and requested.

Basic Hiring Criteria:
  • High school diploma or equivalent or 2-year degree, with a minimum of 2-3 years of relevant experience.
  • Strong Customer service skills and proficiency in Microsoft Office 360 suite.

Desired Qualifications:
  • Proficiency in Microsoft Word, PowerPoint, Excel, Outlook, Office 365, and all products.
  • SAP, Concur, and SharePoint experience.
  • Strong background in customer service.
  • Event planning experience.
  • Excellent time management skills and ability to effectively prioritize work.
  • High-level problem-solving skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Self-starter, able to work independently.
  • Enjoy working as part of a team and able to work well with others.

Job Requirements

Minimum Security Clearance:

No Clearance


PDS Defense, Inc. is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please call 1-866-224-2745 to contact us. We will make a determination on your request for reasonable accommodation on a case-by-case basis.
 The law requires PDS Defense, Inc. to post a notice describing the Federal laws prohibiting job discrimination. For information regarding your legal rights and protections, please click on the following links: 
EEO is the Law and EEO is the Law Supplement
 PDS Defense, Inc. will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay. Please see the 
Pay Transparency Nondiscrimination Provision for more information.
 As a Federal Contractor, PDS Defense, Inc. is required to participate in the E-Verify Program to confirm eligibility to work in the United States. For information, please click on the following link:  
 The Company will consider qualified applicants with arrest and conviction records.
 To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit


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